Job Title: Legal Assistant I, II, III Open Date: 01/11/2019
Salary Group/Class No. B 15, B17, B19 Close Date: 01/24/2019
Current Status: Open Posting Number: 466-2019-007
Number of Positions: 1 WorkinTexas.com No.  
Monthly Salary: $2,748.00 - $3,916.00

$3,081.00 - $4,416.00
$3,520.00 - $5,166.00

Part-Time: No
Work Location: Austin Position Type: Full-time
Travel Required: 5% FLSA Eligible: Exempt

Applications Accepted By:

Mail:

Texas Office of Consumer Credit Commissioner

Human Resources 2601 N. Lamar Blvd

Austin, TX 78705

Fax or E-mail:
(512)936-7610 or
Personnel@occc.texas.gov
Attention: Human Resources

General Description:

Performs routine to highly complex legal assistant work. Work involves coordinating legal activities; researching, analyzing, investigating, and drafting legal documents; and assisting attorneys with case and project management. Works under attorney supervision, with appropriate latitude for the use of initiative and independent judgment.

Military Occupational Specialty Codes

Army – 27D, 270A

Navy – LN, 2960

Coast Guard – No Military Equivalent

Marine Corps – 4400, 4421, 4422, 4430

Air Force – 5J0X1

Additional information on the SAO Military Crosswalk is available here: http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Essential Job Functions
  • Participates as a legal team member to assist the agency’s regulatory enforcement actions, rulemaking activities, open meetings and public information responses.
  • Drafts, edits, and transmits agency orders, discovery documents, pleadings, motions, briefs, legal correspondence, and related documents.
  • Prepares evidence, exhibits, affidavits, and documents for use in administrative hearings.
  • Participates in meetings to discuss legal cases, projects, issues, and activities.
  • Assists with records management and retention.
  • Prepares administrative forms, including travel vouchers and purchase order requests, for the legal department in compliance with agency policy.
  • Maintains the legal department’s organization, communications, and schedules.
  • Performs related work as assigned.

 

Minimum Qualifications
  • Graduation from an accredited college or university with an associate’s degree.   Applicants may substitute work experience as a legal assistant for education on a year-for-year basis.
  • Experience working as a legal assistant or in a legal support role.  Applicants must have work experience of at least one year to qualify as a Legal Assistant I, at least two years to qualify as a Legal Assistant II, and at least three years to qualify as a Legal Assistant III.  Applicants may substitute education in an accredited legal assistant or paralegal program for work experience on a year-for-year basis.  
  • Submission of the following items with the application via email to personnel@occc.texas.gov:

A cover letter explaining how the applicant qualifies for the position;
Resume;
Writing sample; and
Academic transcripts from any legal assistant program.

Preferred Qualifications
  • Completion of an accredited legal assistant or paralegal program.
  • Graduation from an accredited educational institution with a bachelor’s degree, master’s degree, or other advanced degree.
  • Experience assisting attorneys with administrative hearings, arbitration, or litigation.
  • Experience working for a regulatory agency.
  • Knowledge of the Texas Administrative Procedures Act, State Office of Administrative Hearings rules, Texas Rules of Civil Procedure, Texas Rules of Evidence, Texas Government Code, Texas Finance Code, Texas Business & Commerce Code, Texas Open Meetings Act, and Texas Public Information Act.
  • Knowledge of and experience in consumer credit, financial industries, motor vehicle sales finance, credit access business, pawn transactions, crafted precious metal transactions, property tax lending, loans, debt collection, manufactured housing, real estate, refund anticipation loans, insurance, retail installment transactions, and secured transactions.
  • Bilingual in English and Spanish.
Knowledge, Skills, and Abilities
  • Ability to maintain effective working relationships with supervisors, team members, co-workers, stakeholders, regulated entities, and the public.
  • Excellent verbal and written communication skills.
  • Ability to use information technology, systems, databases, and applications, including Microsoft Word and Excel.
  • Ability to exercise sound judgment, effective decision making, design thinking, and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Knowledge of relevant state and federal laws, rules and regulations.
  • Knowledge of law office management principles and procedures.

Special Requirements:

  • This position requires the applicant to exercise personal financial responsibility and integrity.
  • All information obtained regarding the status of regulated financial service providers is subject to strict confidentiality.
  • Employees are restricted from having certain loans or financial connections with licensed lenders, may not hold a substantial ownership interest in any licensee, and may not be related to any officer, employee, or consultant of any financial trade association. Employees must manage their personal finances in a manner to avoid conflicts of interest with the agency’s regulated industries. Employees must file an annual ethics disclosure statement with the agency.
  • Applicants will be required to sign a release authorizing the agency to obtain information regarding the applicant's credit history, criminal history information, and educational information.
  • Applicants must possess, or obtain within six months, a valid Texas Driver’s license.  Satisfactory driving records are required for driving any vehicle to conduct agency business.  Final applicants must certify that personally owned vehicles used for agency business have Texas minimum liability coverage and a valid state inspection.

Physical Requirements:

The position requires the employee to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/customer contact.  The job also requires normal cognitive abilities require the ability to learn, recall, and apply certain practices and policies.  The position requires the stamina to maintain attention to detail despite interruptions.  Marginal or corrected visual and auditory requirements are required for reading printed materials and computers screens and communicating with internal and external customers.  Other requirements include:

  • Regular and punctual attendance.
  • Frequent use of personal computer, printers, and telephones.
  • Frequent sitting.
  • Frequent work under stress, as a team member, and in direct contact with others.
  • Travel required, up to 5% of the time with overnight stays.
General

A final candidate, if male and between the ages of 18 and 26, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement. 

This organization participates in E-Verify.  This employer will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization.

All offers of employment are contingent on the candidate having legal authorization to work in the United States.  Failure to present such authorization within the time specified by the U. S. Department of Labor will result in the offer being rescinded.

How to Apply

Submit a State of Texas application via mail or in person to: Office of Consumer Credit Commissioner, Human Resources, 2601 N. Lamar Blvd, Austin TX 78705; via fax to 512.936.7610; via email to personnel@occc.texas.gov; or via WorkinTexas.com. Applications MUST include a complete work history and document how the applicant meets the job requirements, education, and experience. Resumes submitted without a State of Texas application will not be considered.

Applications may be downloaded from http://occc.texas.gov/jobs.

For directions or to request physical accommodation during the interview process, contact Human Resources at 512.936.7666 or personnel@occc.texas.gov. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Interviews will be conducted by appointment following pre-screen of applications. Only those applicants interviewed will be notified of their selection or non-selection.  The Office of the Consumer Credit Commissioner is an equal opportunity employer.