Executive Assistant II

Job Title: Executive Assistant II Open Date: 5/16/2023
Salary Group/Class No. 0162/B19 Close Date: 6/16/2023
Current Status: Open Posting Number: 466-2023-012
Number of Positions: 1 WorkinTexas.com No. Job Order #  15990497
Monthly Salary: $4634.00 - $5190.00 Part-Time: No
Work Location: Austin Position Type: Internal/External
Travel Required: N/A FLSA Eligible: Exempt

Web Address:                                                                               https://occc.texas.gov/jobs/current-employment-opportunities 


Texas Office of Consumer Credit Commissioner

Human Resources 2601 N. Lamar Blvd

Austin, TX 78705

Fax or E-mail:
(512)936-7666 or
Attention: Human Resources
Job Description

General Description:

Performs highly complex (senior level) professional assistance work for executive staff. Work involves providing high-level administrative support. Performs routine purchasing and procurement work.  Work involves researching, evaluating, and purchasing and procuring commodities, supplies, and services in accordance with guidelines, rules, policies, and laws. Performs routine records and information management work. Work involves reviewing, recommending, and maintaining a records management program. Works under limited supervision with moderate latitude for use of initiative and independent judgment built upon a broad-based understanding of agency operations and applicable laws, statutes, and regulations.

Military Occupational Specialist codes that may be applicable to this position: 42A, 420A, YN, 741X, PERS, 4430, 0100, 0111, 3372, 3F5X1, 8A200, 8A300

Military Occupational Specialty Codes from the SAO Military Crosswalk is available here.

Essential Job Functions
  • Prepares and edits reports, correspondence, memos, charts, presentation slides, testimony, forms, and spreadsheets.
  • Prepares, reviews, and finalizes meeting notices, agendas, meeting materials, and handouts.
  • Greets visitors and fields calls.
  • Coordinates calendars and meetings.
  • Coordinates travel arrangements.
  • Prepares and reviews purchase requisitions and orders.
  • Reviews invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
  • Processes competitive procurements and receipts of purchases.
  • Provides assistance to employees on a variety of matters related to records and information management.
  • Gathers information to help with the identification of records to ensure they are correctly categorized for records retention.
  • Maintains records disposition logs.
  • Coordinates certification of agency record retention schedule.
  • Performs other related work as assigned.
Minimum Qualifications

Applicants must demonstrate on the application how the following qualifications are met:

  • Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred.  Experience and education may be substituted for one another.
  • Two (2) years of experience as an executive assistant or in a high-level administrative support role.

Preferred Qualifications

  • Experience with procurement
  • Experience working for a regulatory agency.
  • Four years full-time experience working with well-defined procedures.
  • Exposure to working on issues related to consumer credit, financial industries, and state government.

Knowledge, Skills, and Abilities

  • Knowledge of accepted business practices;
  • Knowledge of applicable rules, regulations, and policies;
  • Knowledge of purchasing methods and procedures;
  • Knowledge of classifying records and concepts of information governance;
  • Skill in understanding and processing information,
  • Skill in the use of standard office equipment and software,
  • Ability to handle high-level administrative issues;
  • Ability to analyze data and solve work-related problems;
  • Ability to communicate effectively;
  • Ability to provide guidance to others.

Physical Requirements:

The position requires the employee to primarily perform sedentary office work; however, mobility (moving around the worksite) is routinely required to carry out some duties. This position requires extensive computer, telephone, and client/customer, occasionally lifting up to 20 pounds.


All information obtained regarding the status of regulated financial service providers is subject to strict confidentiality. Employees are restricted from having certain loans or financial connections with licensed lenders, may not hold a substantial ownership interest in any licensee, and may not be related to any officer, employee, or consultant of any financial trade association. Employees must manage their personal finances in a manner to avoid conflicts of interest with the agency’s regulated industries. Employees must file an annual ethics disclosure statement with the agency. Must have reliable transportation. Applicants will be required to sign a release authorizing the agency to obtain information regarding the applicant's credit history, police and criminal history information, and educational information.

Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from the Selective Service registration requirement.  All offers of employment are contingent on the candidate having legal authorization to work in the United States.  Failure to present such authorization within the time specified by the U. S. Department of Labor will result in the offer being rescinded.

How to Apply

Submit a State of Texas application via mail or in person to the Office of Consumer Credit Commissioner, Human Resources, 2601 N. Lamar Blvd, Austin TX 78705; or via fax to 512.936.7610. Applications MUST include a complete work history. Applications may be downloaded from www.occc.texas.gov. Résumés submitted without a State of Texas application will not be considered.

State of Texas Employment Application: .pdf 

For directions click here or to request physical accommodation, contact Human Resources at 512.936.7666 or personnel@occc.texas.gov.

Interviews will be conducted by appointment following the pre-screen of applications. Only those applicants interviewed will be notified of their selection or non-selection.  The Office of the Consumer Credit Commissioner is an equal-opportunity employer.